Application Instructions

1 Eligibility Criteria

Children from the following categories are eligible to apply for admission under RTE Act 2009:

Economically Weaker Section (EWS)

Family annual income less than ?1,00,000

Below Poverty Line (BPL)

Families holding valid BPL card

SC/ST/OBC Categories

Children belonging to SC, ST, or OBC categories

Physically Challenged

Children with disabilities (40% or more)

Orphans

Children without parents or guardians

Age Criteria

As on 31-Mar-2026:
(Age: 3.5 to 7 years)

Note: Child must be a resident of WEST SINGHBHUM district and should not be currently enrolled in any other school. The child's age should be between 3.5 to 7 years as on 31-Mar-2026 (Academic Year: 2026-27).

2 Required Documents

Please keep the following documents ready before filling the application form. All documents must be scanned and uploaded in PDF or JPG format (Max size: 2MB per document):

Child's Birth Certificate

Issued by Municipal Corporation or Gram Panchayat

Income Certificate

For EWS category (Valid for current year)

Caste Certificate

For SC/ST/OBC categories (Issued by SDO)

Residence Proof

Ration Card, Voter ID, or Aadhaar Card

Aadhaar Card

Of child and parent/guardian

Passport Size Photo

Recent colored photograph of the child

Disability Certificate

If applicable (Issued by Medical Board)

BPL Card

If applicable (Valid BPL ration card)

Tip: Keep all documents scanned and ready before starting the application. File formats accepted: PDF, JPG, JPEG. Maximum file size: 2MB.

3 Application Process

Follow these steps carefully to complete your application successfully. The application process is divided into 3 pages:

Step 1: Geo-Tagged Photo Capture (Page 1)

IMPORTANT: Before starting your application, you must take a geo-tagged photo of your home with parent/guardian and student together.

Required App: You must use GPS Map Camera app to capture the photo with accurate location coordinates.

Download GPS Map Camera

Sample Geo-Tagged Photo Format

Sample Geo-Tagged Photo showing home with parent and student, GPS coordinates, date, time and location

Photo must clearly show: Home entrance, parent/guardian, and student together
GPS data visible: Coordinates (Latitude & Longitude), date, time, and full address
Quality requirements: Photo should be clear, well-lit, and all faces must be recognizable
File format: JPG or JPEG, Maximum size: 2MB

Automated Distance Calculation

After you upload the geo-tagged photo, our system will automatically:

Extract GPS coordinates from your photo's metadata
Calculate the exact distance from your home to each school you select
Verify schools are within permissible distance (1 km for urban / 3 km for rural areas)
Validate that your residential address matches the GPS location
Show you the calculated distances before final submission

Complete the following information on Page 1:

Upload geo-tagged photo (compulsory first step)
Child's basic information (Full Name, Date of Birth, Gender, Aadhaar Number)
Parent/Guardian details (Name, Relationship, Mobile Number, Email Address)
Residential address details (House No., Street, Locality, Pin Code)
Category selection (EWS, BPL, SC/ST/OBC, Physically Challenged, Orphan)
Select up to 3 schools in order of preference (system will show distances)

Step 2: Document & Photo Upload (Page 2)

On the second page, you will be required to upload all necessary documents and student photograph:

Documents to Upload:

Child's Birth Certificate (PDF/JPG, Max 2MB)
Income Certificate / BPL Card (PDF/JPG, Max 2MB)
Caste Certificate (if applicable) (PDF/JPG, Max 2MB)
Residence Proof - Ration Card / Voter ID / Aadhaar (PDF/JPG, Max 2MB)
Parent/Guardian Aadhaar Card (PDF/JPG, Max 2MB)
Child's Aadhaar Card (PDF/JPG, Max 2MB)
Disability Certificate (if applicable) (PDF/JPG, Max 2MB)
Single Parent Proof - Death/Divorce Certificate (if applicable) (PDF/JPG, Max 2MB)

Student Photograph:

Passport size photograph - Recent, colored (JPG/JPEG, Max 500KB)

Tip: Ensure all scanned documents are clear and legible. Poor quality documents may lead to rejection of your application.

Step 3: Review, Submit & Confirmation (Page 3)

On the final page, you will review all entered information and submit your application:

Review Information: Carefully verify all details including child info, documents, and school preferences
Declaration: Accept the terms and conditions by checking the declaration box
Submit Application: Click the "Submit Application" button to complete your registration

After Successful Submission:

Unique Application Number: You will receive a unique application number on screen
Confirmation SMS: An SMS with your application number will be sent to your registered mobile number
Confirmation Email: A detailed email confirmation will be sent to your registered email address
Application Receipt: You can download and print your application receipt for future reference

Important: Once submitted, you CANNOT edit your application. Please verify all information carefully before submitting.

Step 4: Track Application Status

After submission, you can track your application status online using your application number:

Visit the "Track Application" page on the website
Enter your application number and registered mobile number
View real-time status updates of your application
Receive notifications for any updates via SMS and email

Note: Keep your application number safe. You will need it to track application status, for document verification, and during the admission process.

4 Important Conditions & Guidelines

General Conditions:

Only one application per child will be accepted. Multiple applications will lead to rejection of all applications.
Application must be submitted before the last date. Late applications will not be entertained.
All information provided must be correct. Providing false information may lead to legal action.
Applicants must attend the verification process with original documents when called.
Seat allotment will be done through a computerized lottery system.
No fees will be charged for the admission process.

School Selection Guidelines:

You can select up to 3 schools in order of preference.
Schools should be within 1 km radius from your residence (3 km for rural areas).
Check the list of participating schools before making your selection.
Seat availability varies by school. Check school capacity before applying.

Warning: Applications with incomplete information, missing documents, or incorrect category selection will be rejected without notice.

5 Before You Proceed - Checklist

Ensure You Have:

Downloaded GPS Map Camera app for geo-tagged photo
Taken geo-tagged photo of home with parent/guardian and student together
Read all eligibility criteria and confirmed child's eligibility
Collected and scanned all required documents (clear and legible)
Prepared student's passport size photograph (recent, colored)
Valid mobile number and email address for registration
Selected preferred schools from the list of participating schools
Checked document file sizes (should be less than 2MB per file)
Stable internet connection for smooth application submission
At least 45 minutes to complete the entire application process

Good to Go! If you have checked all items above, you are ready to proceed with the application.

6 Help & Support

If you face any issues or have questions, please contact us:

Need Help?

Email: jepwsm@gmail.com

Phone: N/A

Office Hours: 10:00 AM - 5:00 PM (Monday to Friday)

Address: RTE WEST SINGHBHUM Cell Office, DSE Office, WEST SINGHBHUM